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Digital Invoicing

Digital Invoicing: Entrant DPS provides the creation, delivery, and management of invoices, replacing traditional paper-based processes. It streamlines billing workflows by leveraging digital tools, automation, and secure data exchange between businesses, customers, and financial systems.

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Our Software Solution

Key Components of Digital Invoicing

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Automation & Workflow Management:

AI-powered automation for recurring invoices, payment reminders, and approval workflows. Integrates with accounting software (e.g., QuickBooks, Xero) to sync data in real time. Smart routing ensures invoices reach the correct stakeholder for approval or payment.
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Customer & Vendor Portals

Self-service portals for customers/vendors to view invoices, submit queries, and make payments. Supports multiple payment gateways (credit card, PayPal, ACH) for faster settlements
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Electronic Invoice Generation

Offers intuitive tools to create customizable, professional invoices with branded templates. Supports multiple formats (PDF, XML, PEPPOL) for seamless cross-platform compatibility. Automatically pulls data from CRM, ERP, or order management systems to reduce manual entry.
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Secure Delivery & Compliance

Encrypted delivery via email, API, or direct integration with partner networks (e.g., PEPPOL). Built-in compliance with global e-invoicing regulations (e.g., VAT, GST, EU Directive 2014/55). Digital signatures and audit trails ensure authenticity and legal validity.
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Real-Time Tracking & Analytics

Centralized dashboard to monitor invoice status (sent, viewed, paid), overdue payments, and cash flow trends. Automated reconciliation with bank feeds reduces manual effort and errors.

Deployment Models

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Cloud-Based Solutions

Hosted online (e.g., FreshBooks, Xero) for easy access, updates, and collaboration.
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On-Premises Systems

Installed locally for businesses requiring full control over data.
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Hybrid

Combines cloud flexibility with on-premises infrastructure for sensitive data.

Benefits

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Cost Savings

Eliminates printing, postage, and manual processing.

Faster Payments

Reduces payment cycles with instant delivery and online payment options (e.g., credit card, PayPal).

Accuracy

Minimizes human errors in data entry or calculations.

Eco-Friendly

Reduces paper waste and carbon footprint.

Scalability

Easily handles high invoice volumes, ideal for growing businesses.

Global Reach

Simplifies cross-border transactions with compliant formats.

Common Solutions

Standalone Tools

QuickBooks, Wave, Zoho Invoice.

Enterprise Platforms

SAP Ariba, Oracle NetSuite.

Specialized Providers

Bill.com, Tipalti (for global payments).

Tools

integrate

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Trends in Digital Invoicing
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AI & Machine Learning

1-Automates data extraction from scanned documents or emails. 2-Predicts cash flow trends and flags anomalies.
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Real-Time Tax Compliance

Platforms auto-update to comply with evolving regulations (e.g., EU’s VAT Directive).
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Mobile Invoicing

Apps allow invoicing on-the-go and instant client notifications.
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Blockchain

Enhances transparency and security in invoice verification.

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